Join Our Team

Place Foundry LLC – Rockford, Illinois

YOUR ROLE
At Place Foundry, we're passionate about creating exceptional places that transform communities. As our Operations Administrator, you'll be the backbone of our organization, ensuring smooth day-to-day operations across multiple business functions. You'll collaborate with our team of architects, planners, and developers to support the administrative infrastructure that allows our creative work to thrive. Whether you're managing contracts, supporting human resources functions, or maintaining our project databases, your attention to detail and organizational skills will directly impact our firm's success. 

WHAT YOU WILL DO

Contract & Compliance Management 

• Maintain contract database and tracking system 

• Process new contracts and renewals, ensuring proper documentation 

• Manage firm-wide licensing and registration requirements 

• Track license renewals and continuing education requirements 

• Prepare and submit regulatory documentation 

• Ensure compliance with industry regulations 
  

Financial Operations 

• Process vendor invoices and expense reports 

• Manage client billing and payment collection 

• Reconcile financial transactions 

• Support monthly financial closing processes 

• Manage company insurance policies and renewals 

• Process insurance claims and maintain records 

Project Administration 

• Organize and maintain project databases 

• Generate reports and analytics on project performance 

• Support project teams with data needs 

• Implement and maintain data management systems 

Office Management 

• Oversee the day-to-day functioning of the office 

• Maintain office equipment and coordinate facility maintenance 

• Ensure adequate office supplies are available 

• Ensure a safe and clean work environment 

• Review and update office policies as necessary 

Vendor Relations 

• Liaise with the legal team for contract reviews when necessary 

• Coordinate with insurance providers 

• Ensure appropriate coverage levels are maintained 

• Manage relationships with key service providers and vendors 

Your Qualifications 

• Bachelor's degree preferred; High school diploma or equivalent required  

• 2-3 years of experience in administrative or operational support roles  

• Strong proficiency in Microsoft Office Suite  

• Knowledge of basic accounting principles  

• Excellent organizational and communication skills  

• Detail-oriented with ability to prioritize multiple tasks  

• Experience in the architecture or design industry a plus 

Compensation & Benefits 

• Salary Range: $45,000 - $55,000 annually (commensurate with experience) 

• Classification: Full Time 

• FLSA Status: Non-Exempt 

• Travel Requirements: Minimal (0-25%) 
  

Location:
Place Foundry
728 North Prospect Street, Suite 101 
Rockford, IL 61107  

Place Foundry is an Equal Opportunity Employer committed to a diversified workforce.

APPLICATION INSTRUCTIONS:
Please use the button below to submit your application, including a cover letter and resume. Highlight any additional relevant skills, experience, or qualifications.

ORGANIZATION OVERVIEW

Place Foundry is a place strategy and development company.  We help clients create magnetic places for commerce, housing, learning, and healthy living.  We do this through consulting, coaching, workshops, and direct project development. 

POSITION OVERVIEW

Place Foundry seeks a proactive and insightful Place Analyst with a strong urban planning, urban design, placemaking, or development background. This role is integral to our mission, focusing on data-driven analysis and research that enhances growth, urban form, accessibility, and livability. The ideal candidate will have excellent research skills, an aptitude for synthesizing information, and the ability to establish critical insights that drive our place strategies. 

What You'll Do

• Develop case studies, reports, and presentations supporting client workshops and meetings 

• Conduct market and economic analysis 

• Conduct cost-benefit analyses for land use planning and development (e.g., housing, transportation, public spaces, and zoning) 

• Source, analyze, and communicate data, engaging stakeholders as needed 

• Create innovative graphics and maps; write, design, and format planning reports 

• Support planning initiatives through research and data compilation 

• Maintain project databases and analysis tools 

• Demonstrate good time management and focus on project completion 

What To Bring

• Bachelor's degree in Urban Planning, Urban Design, Real Estate Development, or related field 

• 0-3 years of relevant experience 

• Strong analytical and research capabilities 

• Proficiency in Microsoft Excel, GIS, and data visualization tools 

• Experience with additional analysis tools (Power BI, Tableau, Placer AI, Near) 

• Strong technical skills in ArcGIS and spatial analysis 

• Excellent organizational skills and attention to detail 

• Ability to think critically and write effectively 

Preferred Qualifications

• Experience in land use and multi-modal planning 

• Background in economic & community development 

• Experience building cash flow models for real estate development projects 

Our Workplace Values

• Wonder 

• Principled Cultivation 

• Discernment 

• Integrity 

• Respect 

• Humility 

• Well-being 

Employment Details

• Location: Place Foundry, Rockford, IL 61107 USA 

• Industry: Architecture, Design, Planning, and Development Consulting 

• Employment Type: Full-time 

• Salary Range: $58,000 - $74,000 (commensurate with experience) 

Comprehensive Benefits Package

• Health, dental, and vision coverage 

• Paid Time Off (Vacation, Holidays, Volunteer Days) 

• 401K plan 

• Professional development opportunities 
  

Location:
Place Foundry
728 North Prospect Street, Suite 101 
Rockford, IL 61107  

Place Foundry is an Equal Opportunity Employer committed to a diversified workforce.

APPLICATION INSTRUCTIONS:
Please use the button below to submit your application, including a cover letter and resume. Highlight any additional relevant skills, experience, or qualifications.